Disadvantages and problems of utilizing RFP or RFQ

For many organizations keen on investing in professional services such as implementing an ERP system or setting up an enterprise network, the common method would be to request for a proposal or quotation from various vendors within the state. Photo by lavarrue

But did you know that there are some potential problems when buying professional services via the RFP and RFQ methods?

This article, Buying Professional Services – a Re-Think mentions the problems with RFPs and RFQs followed by providing a solution to the problem.

In summary, the article talks about purchasers or investors which may not fully understand how the required service is best delivered. This is very true as many times purchasers are only equipped with a high level requirement of what is really needed. And the requirement is probably from the words of their boss… We need an ERP system! And to justify this, many are indeed searching for free samples of IT RFP templates simply because they do not really know what is really required when implementing a system.

The solution to this as mentioned in the article would be to have lots of communications with the vendors out there. Who else would know best about implementing a system if not for the vendors themselves. The vendors are experienced in what they do since providing the service is their bread and butter.

Speaking and communicating with the vendors at an early stage also provide direct access to key information that are vital to an investment. If one is really good, one can actually judge the vendor’s capability simply by chatting with them and exchanging ideas.

Note that once you have selected a the vendor to implement the requirements, you can be considered stuck with them until the implementation finishes, so its good to find out in the first place if there are any communication breakdowns from day one.

To find out more if buying professional services through RFP or RFQ is still a good way, read in detail the article Buying Professional Services – a Re-Think

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